Starting a new job can be both exciting and a bit overwhelming. To help ease the transition, businesses are increasingly providing customized onboarding kits, which can significantly enhance the new hire experience. Alpha Biz Forms offers tailored print solutions to create welcoming, informative, and inspiring onboarding kits that make employees feel valued from day one. Here’s a guide to the essential components of a well-rounded custom print kit for new hires, along with why each element matters.

1. Welcome Letter and Company Introduction
A warm, personal welcome letter from leadership or HR is a thoughtful way to start a new employee’s journey. This letter can introduce the company’s values, vision, and goals and extend a genuine welcome to the team.
Why It’s Important: A personalized welcome sets a positive tone, helping new hires feel immediately included and appreciated.
Tips for Customization: Include a welcome message from the CEO or founder, and add a handwritten note to personalize it even more. Alpha Biz Forms can design professional, branded letterhead for a polished first impression.

2. Employee Handbook
The employee handbook is a must-have in any new hire kit. It outlines company policies, procedures, expectations, and benefits, serving as a reference guide for new hires.
Why It’s Important: Providing the handbook in printed form allows new hires to easily review and reference important policies without constantly checking online.
Customization Options: Alpha Biz Forms can design and print a professionally bound handbook with custom branding and an easy-to-navigate layout that highlights key policies and benefits.

3. Organizational Chart
An organizational chart can be especially helpful for new hires who want to quickly familiarize themselves with the company structure, departments, and key personnel.
Why It’s Important: New hires often feel overwhelmed by names and roles, so having a visual representation of the organizational hierarchy helps them understand who’s who.
Customization Options: Design a color-coded chart that incorporates headshots, department descriptions, and contact information. Alpha Biz Forms can print this chart as a laminated sheet or include it in the employee handbook for easy access.

4. Office Essentials: Branded Notebooks, Pens, and Supplies
Branded office supplies are both practical and add a sense of belonging for new hires. Including these in an onboarding kit equips them with tools they can use from day one while promoting brand cohesion.
Why It’s Important: Personalized office supplies create a sense of identity within the organization and make workspaces feel more professional and organized.
Customization Options: Alpha Biz Forms can print logos and branding on items like notebooks, pens, sticky notes, and folders. These small touches reinforce branding while providing functional office essentials.

5. Company Culture Guide
Introduce new hires to your company culture with a small guide or booklet that highlights core values, traditions, and team-building activities. Include stories or testimonials from current employees about what makes working there unique.
Why It’s Important: Understanding company culture helps new hires feel connected and gives insight into how they can contribute to the organization.
Customization Tips: Use engaging design elements, infographics, or quotes from employees. Alpha Biz Forms can help create a visually appealing layout that new hires will enjoy reading and revisiting.

6. Calendar and Important Dates
Providing a calendar with key dates such as holidays, company events, and training sessions helps new hires stay informed and plan their schedules effectively.
Why It’s Important: It helps new employees get involved in company events and prepares them for any upcoming meetings, deadlines, or important project timelines.
Customization Options: Alpha Biz Forms can create branded desk or wall calendars tailored to your company’s event schedule, with clear branding and space for personal notes.

7. Training Materials and Checklist
A training checklist or schedule helps new hires stay organized as they complete their initial tasks and training sessions. Printed guides or tutorial booklets can also be included, covering specific systems or workflows.
Why It’s Important: Structured training materials help new employees understand their roles and expectations more clearly, speeding up the onboarding process.
Customization Tips: Include step-by-step guides or flowcharts with instructions for important procedures. Alpha Biz Forms can design easy-to-follow, professional training documents tailored to your company’s needs.

8. Welcome Gift or Company Swag
Small branded gifts, such as a coffee mug, T-shirt, or water bottle, add a personal touch to the onboarding kit and make new hires feel welcomed and part of the team.
Why It’s Important: A welcome gift creates a sense of appreciation and shows that the company values its employees. It also adds a memorable touch to the onboarding experience.
Gift Ideas: Consider adding branded items like T-shirts, tote bags, or water bottles. Alpha Biz Forms can print your company logo on a range of products, making it easy to customize a unique gift for each new hire.

9. Health and Wellness Information
Including a flyer or pamphlet on health benefits, wellness programs, and employee assistance services can help new hires better understand the resources available to support their well-being.
Why It’s Important: Employee health and wellness are increasingly important in modern workplaces. Highlighting these benefits can make new hires feel supported right from the start.
Customization Ideas: Use engaging visuals and easy-to-read sections that break down benefits in a user-friendly format. Alpha Biz Forms can design a professionally printed guide that is both informative and visually appealing.

10. Business Cards
Providing new hires with personalized business cards gives them a sense of ownership in their role and can be valuable for networking within and outside the organization.
Why It’s Important: Business cards make employees feel equipped and ready to represent the company, which can be especially meaningful in roles that involve client or partner interactions.
Customization Tips: Alpha Biz Forms can design custom business cards that align with company branding and employee roles, giving each new hire a professional tool to carry with them.

Conclusion: Enhance New Hire Onboarding with Alpha Biz Forms
Creating a comprehensive onboarding kit with thoughtful, customized print materials not only equips new employees with the tools they need but also makes them feel welcomed and valued. Alpha Biz Forms provides a wide range of customizable options for each component, from branded office supplies to professional handbooks, that align with your company’s unique culture and needs. Investing in a professional, personalized onboarding kit sets the stage for long-term success and a positive work environment.

Comments